Medical meetings / Live courses Registration site

Privacy Policyプライバシーポリシー

I Personal Information Protection Policy;

Up Roses, Inc. is deeply aware that the personal information of our customers is important for maintaining their privacy in implementing our convention business. When handling the personal information during the course of our business operations, we respect our customers and live up to meet expectations and trust of our customers towards our company by having all directors and employees comply with the laws of Japan as well as internal company regulations stipulated to safeguard the personal information, maintaining a secure environment within our company and striving to appropriately protect the personal information.

  1. Acquisition, use and provision of personal information;
    We shall identify the purpose of using personal information within the scope of our business operations and obtain, use, and provide such information in an ethical and proper manner to the extent necessary to achieve the purpose.
  2. Compliance with laws, regulations, and norms;
    We comply with all laws, regulations, guidelines established by the government, other norms and social rules regarding the protection of personal information, and we strive to appropriately protect personal information.
  3. Appropriate management of personal information;
    We fully understand the dangers of unauthorized access, loss, destruction, alteration, or inappropriate dissemination of personal information we deal with and implement reasonable safety measures, and when a problem has occurred, we take an appropriate corrective action. For appropriate procedures when managing personal information, we will establish separate regulations.
  4. Responding to inquiries;
    We properly respond to inquiries about personal information we deal with, such as disclosure, correction, suspension of use, complaints or consultation from the individual identified by the personal information.
  5. Continuous improvement;
    We establish management regulations and management systems regarding protection of personal information, thoroughly implement them with all directors and employees, periodically review them, and strive for the continual improvement.

Contact regarding personal information protection

Miyoko Nonaka
Manager of Personal Information Protection
TEL　+81-532-21-5731

Established on February 1, 2019
Miyoko Nonaka
President, Up Roses Inc.

II Regarding the personal information our company deals with;

Our company strives to safeguard personal information based on the “Personal Information Protection Policy”. We hereby notify you as follows with respect to personal information we collect or retain for our business purposes.

  1. Name of the administrator managing personal information;
    Up Roses, Inc
  2. Method for collecting personal information;
    We will not acquire any personal information through improper means. We will also report or make public our purpose for using the personal information and use it only for the stated purpose. In addition, we will automatically collect the acquired access information gained with cookie or web beacon technology for the purpose of improving the service to our customers and for the purpose of advertisement distribution, promotion, sales, development of new services, etc. related to our products.
    You can refuse cookies by changing your browser setting; however, you may not be able to receive some of our services in that case.
  3. Purposes for using personal information;
    The purposes for using personal information our company handles in our business operations are as follows:
    1. Personal information to be disclosed:
      Kinds of personal information Purposes of use
      Business partners’ information Used for business administration, various contacts, billing, payment management, service/service improvement and advertisement/publicity/marketing
      Employees’ information Used for operations related to employee management (operation, labor, and personnel management, salary operation, welfare operation, etc.)
      Job seekers’ information Used for operations related to recruitment (providing information on recruitment, screening for hiring and contacting regarding recruiting operation)
      Retirees’ information Used for corresponding to retirees and responding from retirees
      Contact person’s information Used for inquires
      Individual or his/her agent’s information (when being requested for disclosure and others) Used for responding to requests for disclosure, etc.
    2. Personal Information to be non-disclosed;
      Kinds of personal information Purposes of Use
      Personal Information acquired in entrusted business Used for contracts or communications related to the contracts, performing entrusted operations, aftercare operations, etc.
      Information acquired from recruitment websites Used for decision or notification of success or failure in the recruitment application
    3. Purposes based on attributes;
      Kinds of personal information Purposes of Use
      Personal information of healthcare professionals and related medical companies who will use our services(Personal information subject to disclosure) Creating a service account provided by our company, contacting healthcare professionals and related medical companies from us, usage for authentication information, etc. when cooperating with other company's services, organizing and managing academic meetings for universities and research institutions, collaboration between doctors for educating each other, etc. and other purposes to be needed to provide our company’s services, purposes for future and next generation-medical education, the dissemination and development of medical technology in addition to the medical education or for the system improvement of our company’s service, maintenance operations and planning and designing of new services by statistically compiling and analyzing the trends of use of our service by doctors, for advertisement, publicity, and marketing accompanying new service provision, for the payment management of professional advice and guidance, and purposes that will be individually informed in writing.
  4. Business Subcontractors;
    In the following cases, we may entrust personal information of our customers to our subcontractors for the execution of our business, limited to the minimum necessary information. We will enter into a contract for the protection of personal information with these subcontractors and will exercise necessary and appropriate management and supervision to ensure that the subcontractors comply with the contract.
  5. Provision of personal information to third parties;
    We will not provide personal information obtained by us to any third party without the consent of the actual user. However, personal information may be provided only in the following cases;
    1. Cases based on the law
    2. When obtaining the consent of the actual user is needed but is difficult in cases for protecting a person’s life, body and assets from harm, and improving public health, or promoting the sound growth of children
    3. When obtaining the consent of the actual users is needed but is difficult in cases, especially for improving public health and promoting the sound growth of children
    4. When obtaining the consent of the actual user would pose a risk of interfering with execution of legally mandated duties by national or local governments, public organizations, or those who have been entrusted by these organizations
    5. When a credit card is used, the user’s information will be provided to the credit card payment agency.
      The information will be provided to the credit card payment agency.
      Acquired by: Up Roses, Inc.
      Purpose of use: Settlement of participation fees for research meetings and annual membership fees for research meetings and academic meetings
      Provided to: Square K. K
  6. Contact of inquiry regarding personal information;
    If you have any complaints, consultation and inquiries regarding personal information including personal information to be disclosed, please contact “Contact for Complaints, Consultation and Inquiries” shown below.
  7. The name of authorized personal information protection organization, and offer destination of complaints resolved;
    None
  8. Procedure for requests for disclosure and others;
    Our company will quickly respond to requests for disclosure and others from the individual identified by personal information such as notification of purposes of use, disclosure, content revision, additions, and deletions, termination of use, deletions and stoppage of provision to a third party. We will promptly correspond within a reasonable period and measure after verifying the identity of the individual or his/her agent making the request.
  9. Method and Contact for requests for disclosure and others;
    For requests for disclosure and others regarding the personal information by the individual identified by the personal information, please see the Contact shown below.
    If you contact us, we will send you a designated form, "Personal Information Disclosure Request" by postal mail, fax or e-mail, etc. Please fill out the form and send it back to us with the required documents by postal mail. (The postal fee shall be borne by the disclosure requester.)
    We will correspond by document after verifying the identity of the individual (or his/her agent). We may be unable to respond to requests for disclosure and others by other methods.

Contact for Inquiry

Name of contact: Contact of inquiry regarding personal information
Contact: Manager of Personal Information Protection: Miyoko Nonaka
Address: 201, Central Residence, 48 Higashiodawaracho, Toyohashi, Aichi, 440-0886, Japan
Tel: +81-532215731

Established on February 1, 2019